The Army Partnership for Youth Success (PaYS) Program

The Army Partnership for Youth Success (PaYS) Program
TCO-ROI3 PaYS Logo Bar

We support the Military in many different venues to help our hiring solutions.
This is not an endorsement by any parts of the government.

PaYS Program Overview

The Partnership for Youth Success (PaYS) Program is a strategic partnership between the US Army and a cross section of corporations, companies, and public sector agencies. The program provides America’s youth with an opportunity to serve their country while they prepare for their future.

This unique program is part of the Army’s effort to partner with America’s business community and reconnect America with the Army. The intent of the PaYS Program is to provide an additional recruiting incentive to increase the Army’s ability to man the force. Having a job with a leading employer using a skill learned in the Army makes the PaYS Program attractive to young people. For more information on the Army PaYS Program visit www.armypays.com.

The Army Soldier
The US Army is made of committed Soldiers serving to protect America’s freedoms and to preserve the peace. The Army instills the seven core Army Values; Loyalty, Duty, Respect, Selfless Service, Honor, Integrity, and Personal Courage, in every Soldier during training. Soldiers live and breathe these values during their Army enlistment and will forever live up to this higher standard. Soldiers receive hands-on training and field instruction to make them experts in a specific career field. They also gain the discipline and work ethic to help no matter what path they take in life. Soldiers are given every opportunity and encouraged to grow and mature. Army education centers offer continuing education opportunities.

Army Credentialing Opportunities On-Line (COOL) explains how Army Soldiers can meet civilian certification and license requirements related to their Military Occupational Specialties. Some credentialing and licensure is attainable within the first term of service. Visit www.cool.army.mil for more details.

The PaYS Soldier has the Army “stamp of approval.” The Army is confident that the Soldier is an asset to any company or organization. The tangible and intangible traits of the Army Soldier are desirable attributes heavily sought after.

US Army Cadet Command / Reserve Officers’ Training Corps (ROTC)
The US Army Cadet Command (USACC) is the largest officer-producing organization within the American military, having commissioned more than half a million second lieutenants since its inception in 1916. It is one of the Nation’s top leadership programs. Army Reserve Officers’ Training Corps (ROTC) has a total of 273 programs located at colleges and universities throughout the 50 states, the District of Columbia and Puerto Rico with an enrollment of more than 25,000. More than 40 percent of current active duty Army General Officers received their commission through Army ROTC. Cadet Command combines the character building aspects of a diverse, self-disciplined civilian education with tough, centralized leader development training. The commands mission is to recruit quality cadets; develop and grow confident, agile leaders; and motive young people to be better citizens. Reserve Component Cadets go directly into the Army Reserve or Army National Guard after graduation and commissioning and are available for immediate employment with their selected PaYS partner.

Army ROTC Program for GRFD & SMP Cadets
Army ROTC is an elective curriculum taken along with required college classes. It prepares students with the tools, training and experiences to help them succeed in any competitive environment. Students have the normal college experience like everyone else on campus. The Guaranteed Reserve Forces Duty (GRFD) Program is a program where Senior ROTC cadets (college juniors and seniors) have the ability to guarantee they will serve in a branch of the reserve component (Army Reserve or Army National
Guard) upon commissioning.

Cadets contract for the GRFD program between their sophomore year and junior year of college. The Army National Guard (ARNG) has a 3-year Dedicated ARNG Scholarship (Ded-ARNG) program. Cadets with a Ded-ARNG 3-year scholarship can select a PaYS partner at the beginning of their sophomore year. Membership in the ROTC Program and the Army Reserve or Army National Guard, which is permitted through the Simultaneous Membership Program (SMP), is required for GRFD and Dedicated ARNG scholarship cadets.

Cadets taking ROTC courses will learn management skills needed by military leaders and sought by civilian employers. ROTC cadets learn skills such as coordinating successful group efforts, tact and effective communication. ROTC cadets learn how to motivate a team and organize large projects. They are taught the principles of management, leadership and problem solving.

Qualifications
The United States Army is one of the most trusted and respected institutions in America. A potential PaYS partner image should also reflect the highest of values.
a. Interested companies or agencies should have a minimum of 500 employees. This quantity provides a company size that can reasonably forecast future jobs. Smaller companies will have greater difficulty in making such a forecast.
b. The partnership welcomes established companies and public sector agencies with secure reputations. Companies currently under investigation or receiving negative press do not qualify for partnership. Companies in the process of a merger are not qualified until after the action is complete.
c. All forecast positions must be for full time permanent employment. Positions
reflecting a 40 hour work week with a classification of temporary hire do not qualify.
This includes temp agencies and/or placement agencies.
d. The PaYS Program does not charge a fee to become a partner. In turn,
companies that charge a fee for employment or placement do not meet qualification.

Getting Started
When a corporation, company, or public sector agency expresses interest in the Army PaYS Program, PaYS Marketing Analysts perform comprehensive research on the referred corporation, company, or public sector agency. The PaYS Marketing Analyst forwards a summary of the research and a recommendation to the PaYS Program Manager. Once approved, a representative from the local Army Recruiting Battalion schedules an appointment to present the PaYS Program Overview and answer questions.

The Memorandum of Agreement (MOA) is generated when an agreement to partner is obtained.

Memorandum of Agreement (MOA)
Although not a legal contract, the MOA is a legal document that must remain consistent in language from one partnership to another. The current MOA has evolved through numerous corporate legal reviews. The prospective partner is able to review the terms of the agreement prior to the partnership. If changes are requested, a legal review from the USAREC Staff Judge Advocate (lawyer) is required. Once the prospective partner reviews and accepts the terms of the MOA the following information is required to complete the Official MOA:

Legal name of corporation/company/public sector agency
Full name and title of official authorized to sign the MOA
Full name and title of the internal point of contact
Complete address, phone number and fax number

This information allows the PaYS Marketing Analysts to coordinate preparation and mailing of the Official MOA for signature. A release of rights is included in the mailing with the Official MOA which the partner signs and returns with the MOA. The release of rights authorizes the PaYS Program to post the partner logo on the Army PaYS website once the partnership process is completed.

The new partner point of contact will obtain website access to load future hiring forecasts into the PaYS database upon the signing of the Official MOA by both parties.

Obligations
Employer participation and commitment are key to the success of the Partnership for Youth Success (PaYS) Program. Establishing and maintaining contact with Army PaYS Soldiers who have selected your company or agency at enlistment utilizing the PaYS Information Exchange (PIX) is vital. Providing priority interview consideration as specified in the MOA will result in trained and disciplined Army Soldiers with instilled values employed throughout your organization. These Soldiers will bring tangible and intangible traits which most other employees will not possess.

The PaYS job database enables PaYS partners to forecast future hiring needs out ten (10) years for Regular Army Soldiers, Army Reserve Soldiers and ROTC Lieutenants. Each July the database shifts to allow forecasting for the next concurrent year. PaYS Partners must reinvest in the program by loading new forecasted positions each July to insure the steady flow of Army PaYS Soldiers from which to interview/hire.

One measure of success for the Army PaYS Program is the number of PaYS Soldiers employed with their PaYS partner in towns and cities throughout the United States. PaYS partners can annotate their interviews and hires using the ‘Partner Success Page’ web application in the PaYS Information Exchange (PIX). This data is captured and reported to Senior Army Leaders who track this aspect of program success.

Job Forecasting
Forecasting future positions need not be a difficult task. Take into consideration the positions that have regular turnover and amount of expected growth. Army PaYS Soldiers will not fulfill all of your hiring goals, but will provide you with a steady pool of quality candidates from which to interview.

Regular Army (RA) PaYS Soldiers have completed one term of enlistment (2 – 6 years). These Soldiers have formal training as well as a number of years of on-the-job experience. They have the Army values, leadership qualities, discipline, and other tangible and intangible traits that will be an asset to your organization. These Soldiers would qualify to fill any entry level position and in some instances, middle management or management trainee positions. Regular Army PaYS Soldiers are available for longterm
forecasted positions.

Army Reserve (AR) PaYS Soldiers complete the same basic training and job training as the RA PaYS Soldier then they return home. Army Reserve Soldiers normally drill with their Army Reserve Troop Program Unit (TPU) one weekend a month and attend two weeks of annual training with the TPU during the summer. Army Reserve PaYS Soldiers returning home after initial entry training (basic training and job training) are your nearterm hires. They will generally complete six to nine months of Army training before contacting you for their job interview.

Army Reserve PaYS Soldiers are able to fill the majority of entry level positions. The AR PaYS Soldier will not have the on-the-job experience or leadership qualities an RA Soldier develops during the initial enlistment. They will, however, have the Army values, discipline, motivation, and willingness to
learn to be an integral part of your team.

The Army ROTC leadership program develops leaders of character who are non-linear thinkers who can adapt quickly to rapidly changing situations. ROTC Cadets learn decision-making, management and leadership skills that will enhance their future success. The critical task of preparing cadets for service as Army lieutenants – and preparing them for positions of increasing responsibility – occurs both in the college classroom and during intense, realistic field training. ROTC Cadets will select a PaYS partner when they contract for Reserve Forces duty in their sophomore, junior and sometimes senior year of college. They will interview for their selected position during their senior year of college and expect to begin employment after graduation and commissioning. ROTC Officers are required to complete Basic Officer Leader Course after graduation which is generally between 4 – 6 months in duration.

You will forecast positions by job title/job description/job qualifications; city/state/zip code; and number of Army PaYS Soldiers you’d like to interview per year. Your PaYS marketing analyst will assist you with this process as necessary.

Job Loading / Database Access
The PaYS helpdesk will issue the PaYS user a log-on ID and password to access the database and load forecasted jobs. Contact the PaYS helpdesk at payshelpdesk@usarec.army.mil or (502) 626-1222 for database access. There is an online job loading tutorial to review for training on the job loading process. Log onto www.armypays.com and mouse over Current & Potential Partners to log in and begin loading forecasted jobs.

Once jobs are loaded into the PaYS database, the PaYS marketing analyst will access and review the job description and job qualifications. Positions forecast for enlisted Soldiers are associated with Army jobs to enable the Future Soldier to select a PaYS Partner at enlistment. The PaYS marketing analysts will make the Army job association recommendation based on the job description/qualification and previous conversations and correspondence. Several of our partnership companies request Soldiers from any
Army background for their positions. In other words, the position requires little technical experience but requires an employee with maturity, confidence, discipline and Army values. If there are forecasted positions that do not require intense technical requirements, consider an “all MOS” option. If the position requires technical knowledge and/or certification the Marketing Analyst will recommend closely matched Army positions. The partner has the final say on Army job association. No MOS association is made for ROTC cadets because they all possess the leadership skills required to become
an Army officer and an effective leader / manager.

PaYS Signing Ceremonies
In most instances a relationship develops between the local Army Recruiting Battalion, college ROTC program and the PaYS partner during the partnership process. The Army Recruiting Battalion will coordinate a signing ceremony to promote the partnership between the US Army and the partner company. The Army Recruiting Battalion public affairs officer may contact the partner’s internal media coordinator to arrange local and possibly national media coverage. This partnership says to the American public as well as to your local community that employers support our troops and are looking for the values and qualities that each individual Soldier has instilled in them by the US Army.

Ceremonies are coordinated as PaYS Soldiers exit the Army or graduate from college, interview, and start their job with their PaYS Partner. This positive public relations event is again a great way to let the nation as well as people in your community know that your company values our Army’s Soldiers and the assets they bring back to your company as well as your community.

Mentorship with PaYS Soldiers / PaYS Information Exchange “PIX”
The number of forecasted positions for the Army’s Future Soldiers is the short-term measurement of success for the PaYS Program. The ultimate goal, however, is to have Army PaYS Veteran in the community, gainfully employed with their PaYS Partner, spreading their personal “Army story” throughout the community. The PaYS Information Exchange (PIX) will facilitate communication between the PaYS Partner and the PaYS Soldier. This will ensure the interview and ultimate employment of the Army PaYS Soldier in his/her community.

The PaYS Information Exchange (PIX) is the customized application designed and developed by the PaYS team to provide our partners a state-of-the-art tool to manage their PaYS Soldiers. PIX is a web-based portal to facilitate communications between the Partner and Soldier. The purpose of PIX is to help you maintain communications with your PaYS Soldiers, obtain detailed information on your Soldiers’ qualifications and availability status, and create various reports. By facilitating the timely contact and
exchange of information between the Partner, Soldier, and the PaYS Staff, our partners are able to derive the maximum benefit from the program as a human resource. The cornerstone module of PIX is the message center. Here the partner is able to send and receive messages with their PaYS Soldiers. Partners are also able to post a targeted message of related job information for a category of Soldiers such as job title, location, and/or availability date. In addition, the message center provides a bulletin area for
posting of general information pertinent to all of a partner’s Soldiers. Periodic notification emails to users’ local email accounts remind them of unread PIX messages. Partners are also able to create and view reports in PIX in order to monitor their Soldier’s availability. These reports are configurable by the partner and you can tailor them by Army component, availability date, job title, and job location. A structured report provides a rollup by quarter of Soldier’s availability. In addition, a comprehensive report including all of a partner’s Soldiers is available for download on demand. The partner also has the capability to review details of each of their individual Soldiers. Multiple navigation routes will allow the partner to drilldown and view this detailed individual Soldier information. This information is includes a Soldier’s contact information, status, and qualifications.

You may navigate to PIX through the “Current & Potential Partners” menu item on the Army PaYS homepage, www.armypays.com.

To learn more about how to get the most from PIX, please go to the online tutorial, also available through the Army PaYS website, or contact the PaYS Helpdesk or your PaYS marketing analyst.

Army Career and Alumni Program (ACAP)
The US Army developed ACAP to support military, federal civilian personnel and their family members as they prepare for transition from their current employment. The ACAP System brings employers and transitional Soldiers together in a mutually beneficial relationship, free to the employer and the transitioned. To ensure Soldiers are aware of your current hiring needs/positions log onto www.acap.army.mil. Click on the “employer link” to complete a short registration process and upload your careers page url.

Summary
The Army PaYS Program is a “win-win” opportunity for everybody involved. The Army agrees to pre-qualify, train, and provide honorably discharged veterans and benefits by gaining valuable industry partners who acknowledge the Army as a quality producer of skilled employees. The PaYS Soldier agrees to fulfill their Army obligation and benefits with future hiring preference with the partnership company. The PaYS partner company agrees to reserve future positions in exchange for trained Army veterans. America benefits with a well trained workforce that understands patriotic service. Periodic PaYS Conferences are coordinated to facilitate personal communication between PaYS partners and the PaYS Staff. Specifically designed classes and training bring each PaYS partner up to date. Interaction with Army Soldiers is coordinated when possible. Discussion between PaYS partners about management of the PaYS program and other best practices is invaluable. The PaYS Staff organizes and coordinates these
conferences.

The PaYS Marketing Analysts are available to assist you at every step of your journey to becoming a PaYS partner. We welcome your comments and input as our program grows. As you interview and employ PaYS Soldiers you will appreciate the high quality, dedication, values based work ethic they bring to your organization.

Employer Partnership of the Armed Forces coming soon!


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